Adopted by over half of our clients!!
Electronic Notice of Convocation Service
(Patent No. 7471367)
We provide this service as a one-stop solution for meeting all requirements under the electronic provision system for shareholders’ meeting materials, thereby supporting our clients’ practical tasks based on the key principles of automation, reliability, and peace of mind.
Digitization support concept
Items subject to measures for electronic provision (content of all shareholders’ meeting materials) are created all at once with PRONEXUS WORKS
Data deployment and printing of convocation notices (integrated access notices + shareholders’ meeting materials) and paper-based documents to be delivered, along with automatic storage and posting including online postings
Client testimonials
Response to digitization
We could create documents for digitization without changing our existing workflow, so it did not feel stressful.
Cybersecurity measures
We were glad to be using this when questions about cybersecurity measures were raised during the shareholders’ meeting.
Access management
We heard that cases of website downtime due to unauthorized access (ransomware, etc.) are increasing, so this gives us peace of mind.
Investigation of logs
It is convenient that we can download investigation results of logs on our own anytime.
Simple URLs
The simple URLs make it easy for shareholders to access and quickly get to the data.
Service plans
Feature 1: Data management and deployment
Achieves accuracy and labor-saving work through a one-source, multi-use system
Feature 2: Storage and posting
Utilizing technology developed through electronic public notice posting services to carry out day-to-day interruption monitoring and status reporting to facilitate early detection of interruptions and response during incidents
Secure environment
We safeguard the content until the publication end date within a secure environment equivalent to those used for electronic public notice posting services.
Display of confirmation of consistency with original version
We compare PDF hash values and display to viewers confirmation that the displayed data is consistent with the original version.
Interruption monitoring
We carry out automated monitoring at set intervals, generate log reports, and support the posting of interruption notices in the event of an interruption.
Simple dedicated address
- Short URL created with shareholders in mind
- No need for detailed explanations on how to access data
- Supports English and other shareholders’ meeting materials